Is tracking employee hours at the job site weighing you down? Does payroll management have you pulling out your hair? You may not be surprised to hear that there’s an app for that.
Created and developed by a contractor who was tired of doing business as usual, BusyBusy is changing the way contractors are managing their job site and field employees; and saving them thousands of dollars.
Like other timesheet apps, Busybusy allows employees and supervisors to clock in and out from the job site and upload hours, in real time, to payroll software. But it’s Busybusy’s other features that set it apart.
“The beauty of this app, compared to a lot of the timekeeping apps out there, is that we are contractors; we look at things differently,” explains Israel Barlow, COO and VP Sales for Busybusy. On top of tracking employee hours remotely in a cloud-based system, Busybusy also uses geofences to send reminders to employees entering or leaving a worksite to clock in or out. Employees can clock in individually, or crew leaders can clock in their entire crew at once.
Busybusy also allows employees to upload site photos immediately to the project manager. “It actually time, date and GPS stamps the photo as well,” explains Barlow, “So you have proof for that customer that you were on that job site, at that exact time, and for whatever you just completed.”
A feature that Barlow is particularly keen about is Busybusy's ability to switch between projects. “Let’s say a guy finishes laying water line that day, and then switches over and starts the sewer main,” Barlow hypothesizes. “Instead of just allocating the full 8 hours to one project, he can now switch between those or jump between machines.” Being able to track exactly how much time you’re spending with each machine is a feature that is particularly useful for electrical and mining contractors. The app also has an offline mode, which can be used in remote field situations where data or wifi aren’t available.
Hedgehog Electric, a Utah-based electrical contracting company with 40 employees, has been using Busybusy for nearly two years, and they aren’t looking back.
“It literally took us 3 days to do payroll,” explains Hedgehog’s office manager, Jerold Hammon, of the way things were before Busybusy. “We gathered time cards weekly, and they were all paper, so we’d have to get a form printed from a printing company, and then we’d give all of our employees basically a clipboard of all the time cards, and they’d fill them out daily, which never did get done daily.”
Now? “It’s much quicker, and much less room for error.”
Employees at Hedgehog were resistant to using Busybusy at first, but they’ve changed their minds. “They know exactly what they’re going to get paid for,” says Hammon, explaining that employees have access to the app and can see their timesheets for every pay period.
Seeing logged hours in real time has been very valuable for Hammon, who no longer has to wait for timesheets to trickle in to know how big the payroll will be. Having such an accurate record is also helping with bidding on new projects. “It just helps us fine tune the estimated hours that it would take to do jobs.”
Hammon doesn’t have an exact figure for just how much Hedgehog has saved using Busybusy. But Barlow says his clients are seeing significant savings. He recalls a recent conversation with an electrical contractor with about 120 employees: “He was like, ‘You know what? You guys changed our bottom line this last year by $200,000.’”
Starting at $39 USD/month for a company with 2 employees and going up from there, the cost of the app is a fraction of the potential savings. The cost per employee decreases as more employees are added, and the number of employees can be changed weekly or monthly, to accommodate contractors whose work tends to be seasonal.
While Busybusy was conceived by and for contractors in the construction industry, many other companies are using it too. “We probably have customers from any industry that has mobile employees, explains Barlow." “We’ve got health care on there, catering companies, we’ve got some oil and gas on there.”
For Busybusy, the future of remote employee management is here, but they’re not stopping now. “We’ve got some great new features that will help oil and gas that will come out this next year,” hints Barlow, who can’t yet provide further details. “Probably mid-year: June, July. There’s some fun stuff that’s coming.”